One of IBIT’s customers in the Potteries is a mid-size housing association with fifty employees at head office supporting 21 care homes in the surrounding Staffordshire area. When they approached IBIT, management described themselves as a dysfunctional organisation with an aging, inadequate IT infrastructure. The management team explained that the organisation wasted so much time, money and resources collecting and collating business data. Unnecessary visits between offices and homes, inadequate methods of transferring and collating data, none uniform/multiple version documentation and process, were stopping the organisation from performing efficiently.

IBIT looked at the data strategies and processes across the whole organisation. A centralised virtual server solution was implemented at head office with UTM (Unified Threat Management) security appliances located at each home so connecting the whole organisation over a secure wide area network. Our Systems experts then collated the organisations data in a secure, structured and uniformed manner within a SharePoint Intranet.  Policy’s, Procedures, timesheets, analytical data, operational data was all migrated from a network share environment just for Head Office, to the new SharePoint Intranet and push out across the whole organisation by group policy.

Following this investment management concluded that the monetary savings and efficiency of the organisation had improved by 70% and had paid for itself in the first financial quarter.

A nursery had outgrown their BT feature-line but were concerned about the costs of moving to a PBX system, especially as they were unable to anticipate how much “growing room” they’d need to factor in.

As IBIT were already familiar with how their business operated we were asked if there was another way of doing it.

A cloud based VOIP system was deployed which gave them features that had been previously beyond their reach such as voice menus, hot desking, date and time based routing as well as giving admin staff the ability to work from home yet stay connected to the office.

A manufacturing business based in Derbyshire were concerned their server replacement was going to be a costly exercise without the addition of any new functionality.

IBIT introduced them to Office 365, demonstrated how the monthly subscription model would mean there wouldn’t be a huge upfront investment as well as introducing capabilities such as video conferencing, anywhere working and enterprise grade security

The project was managed by IBIT from start to finish which including the initial setup, training and data migration.

Disruption was kept to a minimum during the migration and staff were able to work productively on the first day everything went live.

Following the roll-out the company were able to offer many of their staff more flexible working arrangements as staff were able to work from other locations just as effectively